Invoice and Payment Register

An invoice and payment register for NDIS providers to track every invoice issued and every payment received. Admin staff update it after each invoice or payment, which supports NDIS claim reconciliation and the follow-up of overdue accounts.

What is inside:

• Invoice and payment log: invoice number, issue date, participant, NDIS number, period, amount, payment method, due date, amount received and amount owing
• Monthly reconciliation summary: total invoiced, received, outstanding and overdue beyond 30 days
• Overdue account follow-up log: amount due, days overdue, action taken, date and outcome
• Register maintenance: financial year, who maintains it, last updated and supervisor review

Good to know: the register contains participant financial information, so restrict access to authorised staff. Retain it with supporting invoices for at least 7 years.

• Reviewed against the current NDIS Rules, Practice Standards and Commission guidance
• Editable DOCX with a placeholder legend, so you enter your details once
• Instant download

These templates are general information, not legal advice. No template can guarantee registration or audit outcomes.